The Avoyelles Parish School Board desires the citizens of Avoyelles Parish to attend its meetings so that they may become better acquainted with the schools and so that the Board may have opportunity to hear the wishes and/or ideas of the public.


It is the policy of the Board to conduct all meetings in full view of and with welcomed participation by the public.  However, the Board reserves the right to recess into or call executive sessions for discussing matters as provided by state law.  At no time shall actions be taken or resolutions made during executive sessions.




All delegations or individuals who wish to appear before the School Board shall submit their written requests to the Superintendent at least five (5) working days prior to the meeting date, stating what matters they wish to take up with the Board and the approximate time such matters should consume at the meeting.  Such items will normally be included on the agenda of the meeting at which the delegation or individual wishes to appear before the Board.  If not submitted on time to be placed on the agenda, the item will be held over for the next scheduled meeting of the Board. 


Each delegation appearing before the Board shall select in advance one (1) person as its spokesperson and statements shall be presented in a concise manner.  Whenever a delegation appears before the Board containing both proponents and opponents to a question, the spokesman for the proponents shall be heard first, followed by the spokesman for the opponents. 




A public comment period shall be held before any vote is taken on an agenda item. Comments from the public shall occur after the Board members discuss the item and before any vote is taken on an agenda item.  However, a person is not entitled to take up business before the Board unless the item in which he/she is interested has been placed on the agenda of that meeting.


Generally, each person wishing to address the Board shall be recognized by the President and afforded the floor for a reasonable length of time once during public discussion of an agenda item.  Each individual shall be recognized to speak only once per agenda item.  No dialogue between Board members and the public shall be permitted at Board meetings, except to clarify the nature of questions and/or comments.


In the event that the Board should add an item to its agenda after the Board meeting begins, the Board President shall orally request of the audience whether anyone in attendance would like to speak on the added agenda item.  Each person indicating a desire to do so shall be given an opportunity to address the Board on each agenda item added.  The Board shall delay deliberations on that agenda item until such time as all interested members of the public have had an opportunity to speak.


When an individual has been recognized to speak on agenda item, that individual shall limit his/her comments to matters that are strictly relevant to that item.  The President reserves the right to stop any comments when deemed necessary.


Revised:  March, 2001

Revised:  October, 2003

Revised:  September, 2008

Approved:  October 7, 2008



Ref:     La. Rev. Stat. Ann. ยงยง17:81, 42:14, 42:15, 42:16, 42:23

Board minutes, 2-6-01, 8-19-03, 10-7-08


Avoyelles Parish School Board