The Avoyelles Parish School Board shall require written minutes of all of its open meetings be kept (in addition to taped recordings of said meetings being maintained).  Such minutes shall include:


  1. The date, time, and place of the meeting.

  2. The members of the public body recorded as either present or absent.

  3. The substance voted on shall only include the motion and second (including the names of School Board members making the motion and second) with no discussion or School Board member comments recorded in the written minutes.  (The Superintendent may include pertinent information as needed).


The President of the School Board, with the Superintendent’s assistance, shall review the minutes and make changes if needed.  Minutes will then be provided or mailed to School Board members for review. If corrections are needed, members shall notify the Superintendent’s Secretary by noon on the Monday prior to the School Board meeting at which they will be adopted.  School Board members may make additional corrections at the School Board meeting.


The Superintendent shall be responsible for keeping all minutes of the School Board in a book provided for that purpose and within twenty (20) days after the meeting present them to be published one (1) time in the official journal of the School Board.  The minutes shall be mailed to each member as soon as reasonably possible following the meeting.  The acts of the School Board are filed and maintained in its administrative offices as public records and shall not be moved therefrom.


The School Board shall post on its website a copy of the School Board minutes made available for publication and shall maintain a copy of those minutes on its website for at least three (3) months after the posting.  The School Board shall post the minutes on its website within ten (10) days after publication in the official journal.


The minutes shall be public records and shall be made available within a reasonable time after the meeting except where such disclosures would be inconsistent with statutory provisions.  In addition, recorded minutes of meetings shall reflect transactions of School Board considerations and when approved shall bear the signature of the Secretary and President.




The School Board shall select a newspaper of the parish as the official journal of the School Board to publish all official minutes of School Board meetings, as well as all other legal advertising.  The official journal shall be selected annually and meet all qualifications as outlined in state law and any others the School Board may prescribe.


Revised:  August, 2010

Revised:  July 6, 2011

Revised:  October 2, 2012

Revised:  November 5, 2014



Ref:    La. Rev. Stat. Ann. §§14:132, 17:81, 17:91, 42:12, 42:13, 42:20, 42:23, 43:141, 43:144, 43:145

Board minutes, 11-2-10, 7-6-11, 12-6-11, 7-3-12, 10-2-12, 11-5-14


Avoyelles Parish School Board